At Colyton Grammar School, we have a new position open for an Exams Officer to join a friendly administrative team. Main PurposeTo administer, and organise, all aspects of external and internal exams, ensuring they are conducted in accordance with the regulations laid down by examining bodies. All processes must be within Joint Council for Qualifications (JCQ) regulations. This role will also support the 11+ admissions tests.
Qualities
An organised, practical, and pro-active team player who has the ability to work with all members of the school community. To be flexible and positive towards changes in day-to-day working arrangements and priorities which are liable to change at short notice.
It is the expectation that all members of staff will:
Be committed to the safeguarding and promotion of the welfare of children and young people
Comply with the policies and procedures relating to child protection, health and safety, finance, security, confidentiality and data protection, and equal opportunities, and report all concerns to an appropriate person
Take appropriate action to identify, evaluate and minimise any risks to health, safety and security in the school working environment
Contribute to the overall ethos/work/aims of the school
Establish constructive relationships and communication with all staff and other agencies/professionals
Recognise own strengths and areas of expertise and use these to advise and support others
Participate in training and other learning activities and performance development as required
Main duties and responsibilities
Responsibility for the administration and organisation of both public and internal examinations for the school and for the management and maintenance of associated school data (excluding 11+ admissions tests)
Supporting the 11+ admissions desks i.e. preparation of desk plans, arranging exam invigilators
Liaise with HoDs in finalising student entries, ensuring timely return of disseminated paperwork
Responsible for the submission of examination registrations, entries, forecast grades and coursework marks for external exams to the Awarding Bodies for all public exams
Arrange rooming, timetabling, deployment and management of invigilators, and dissemination of information to staff, students and parents
Remedy any exam clashes and make appropriate provisions for students
Receive, check, sort and secure external examination papers as they arrive and be responsible for examination stationery
Check, pack, and arrange the dispatch of all external examination papers by relevant authorised means
Ensure exams are conducted to the standards required by the JCQ
Be responsible for the daily running of public examinations including seating plans, candidate numbers, and organising all requirements of any practical exams
Inform the relevant staff about arrangements that need to be made for furniture set up in the main hall, the gyms, and/or other examination rooms
Brief students on examination systems, procedures, and conduct
To produce guidelines for staff and students, including exam session conduct guidelines to all students and staff
Collate and distribute statements of entry to students, and exam timetable
Collaborate with the SEND team in making appropriate access arrangements for students with special educational needs; ensuring provision for students with access arrangements and special consideration requests are implemented
Monitor exam attendance and take appropriate action in liaison with pastoral leaders and the senior leadership team
Arrange reviews, reports, and enquiries about exam results with the examination board; to manage access to script requests, and to ensure information on all these services is available to staff and students
Provide relevant statistics on examination entry and examination results to the Senior Leadership Team (especially on the day of restricted release of results) and to other colleagues as required
Ensure there is a full complement of trained exam invigilators, and to manage the work of other staff who are deployed during the exam season
Provide training and materials so that all relevant staff are aware of up to date JCQ guidance
Manage the downloading of exam results onto the school MIS
Ensure release of exam results, and deal with queries and requests for reviews
Manage the distribution of exam certificates
Analyse and provide exam data as required
Please note that we reserve the right to interview candidates before the closing date of the job application.
