Are you a detail-oriented, organised professional with a knack for multitasking? Do you thrive in a fast-paced environment and have a passion for administration? If so, we have the perfect role for you!Our client, a respected company in Plympton, Plymouth, is seeking a skilled Administrator to join their team. Whats in it for you?
- Competitive Holiday Allowance – 25 days + Bank Holidays
- Birthday day off – no one should have to work on their birthday!
- Long service additional holiday allowance
- Enhanced Maternity/Paternity package
- Health Assured Employee Assistance
- Company social events
- Free Parking on site
Key Responsibilities:As an Administrator, your day-to-day duties will include:
- Timesheet Services: Verifying contract numbers and hours for authorisation and submission to accounts.
- Sub-contractor Invoices: Reviewing and processing invoices with contract details before submission.
- Tender Management: Creating and issuing tender letters to clients.
- Contract Administration: Setting up and managing quoted and reactive maintenance schedules.
- Invoicing: Generating invoices for quoted contracts and reactive works.
- NHSmail: Updating costs from Sage, invoicing, and managing uploads to the NHS portal.
- Scheduling & Coordination: Organising reactive call-outs and liaising with clients.
- Order Processing: Managing sub-contractor orders and processing electrical test sheets.
- Financial Reporting: Assisting with inter-company trade reporting and P&L analysis.
- Team Support: Updating boards with contract statuses, reviewing completed contracts, and assisting contract managers with tenders.
- Maintenance Planning: Setting up and managing contracts, planning labour and sub-contractors, and booking with clients.
What We’re Looking For:
- Proven experience in an administrative role, ideally in a similar industry.
- Strong attention to detail and accuracy.
- Excellent organizational and communication skills.
- Proficiency in using spreadsheets and accounting software (experience with Sage is a bonus!).
- Ability to prioritise tasks and meet deadlines in a busy environment.
If you’re ready to take the next step in your career and bring your administrative skills to a thriving team, we want to hear from you!Please APPLY now or contact Chelsea Goodman in the Pertemps Plymouth office.
