Job Title: Secretary
Location: Noy Scott House, RDUH, Barrack Road, Exeter, EX2 5DW
Hours: 37.5 hours per week
Duration: 4 Weeks
Work Pattern: Monday – Friday
Day time shifts: 9-5
Trust Location: Royal Devon University Healthcare NHS Foundation Trust
What you’ll be responsible for:
Job Purpose
- To provide a good quality professional secretarial service to senior managers
- Specifically this post will work with colleagues and team leaders to ensure that they provide a professional, efficient, accurate and timely service
- Ensure the professional image of the Trust is maintained at all times
Key Responsibilities
- To manage Senior Managers and team diaries
- To organise and co-ordinate meetings including the sourcing of a suitable venue, time and equipment.
- To provide minute / note taking at meetings, ensuring typed notes are circulated to attendees within the timeframes stipulated within Trust policies / standard operating procedures.
- To ensure that all documentation is produced to an excellent standard. This may include audio typing and personal dictation.
- To maintain records and filing systems in line with Trust policies.
- To operate an effective bring forward system, ensuring the necessary range of papers are available to management team.
- To undertake photocopying and distribution of papers as required.
- To set up and maintain accurate and effective filing systems, both paper based and electronic filing systems.
- Work as part of the team in developing processes within the department to meet the demands of a growing service
- Participate in team and directorate meetings as required
- To communicate with staff, external organisations and colleagues in a courteous, professional and timely manner at all times
- To deal with all day to day correspondence within the department – initiating appropriate responses in order to provide staff and other parties with required information in a friendly and professional manner
Experience:
· NHS experience (Desirable)
· Previous administrative experience
· Working with the public
· Previous secretarial experience
Contribution to service development You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
· Accurate audio typing (Desirable)
· Range of IT databases and computer system
· Willingness to learn
· Comprehensive PC skills including databases, word-processing and email, including Microsoft Excel
· Excellent telephone manner
· Excellent planning & organisational skills
· Ability to prioritise workload to respond to changing demand
· Ability to co-ordinate complex diary management
· Ability to liaise and communicate with staff at all levels
· Motivation and negotiation skills
· Ability to promote good working liaisons (staff, patients, relatives)
· Extracting information / Listening Skills
· Ability to deal with challenging behaviour
· Knowledge of IT databases and computer systems
· Accurate data entry
· Able to work independently, with minimum supervision
As a member of NHS Professionals, you have fantastic benefits:
· Competitive pay rates- work this week, get paid next week
· Essential support when you need it- 24/7 365 days- call us anytime
· Multi locational- work across neighbouring Trusts
· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
· Training and development opportunities- Keep up with the essentials and more
· Build holiday allowance for every shift you work- your work life balance is important to us
· Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
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Job Type: Full-time
Pay: £12.45 per hour
Expected hours: 37.5 per week
Schedule:
Work Location: In person
Reference ID: 76425