OFFICE MANAGER
Role type: Part-time, permanent
Core working hours: 20-25 hours per week (ideally spread across 4-5 weekdays); would suit school hours; flexibility is required for occasional events
Location: Head Office in Dartington (near Totnes)
Role purpose:
Set in beautiful grounds and housed in an inspiring, historic building of cultural significance, our head office is a dynamic hub of both creative and operational activity. As Office Manager, it’ll be your role to ensure that everything runs smoothly; to create a comfortable, inspirational, well-organised workspace; to embed and maintain high standards when it comes to delivering and managing a busy office environment; and to ensure that our team have everything they need to thrive.
Some of the hats you'll be wearing:
- Organisational guru
- Facilitator
- Listener
- Motivator
- Nurturer
- Interior stylist
- Standard-setter
- Communicator
Important skills & attributes:
- Attention to detail
- Discretion
- Emotional intelligence
- Enthusiasm
- Eye for style
- Planning
- Proactiveness
- Organisation skills
- Roll-up-your-sleeves attitude
- Professionalism
- Time management
It'll be your job to add value by:
Creating an inspiring work environment and office culture
- Ensuring all areas – from desk spaces, break-out zones and meeting rooms to our product archive, kitchen and gardens – are always organised, comfortable and well-maintained
- Treating the space with heaps of pride, love and care, as though it were your own home (albeit with lots and lots of gorgeous clothes and a happy, chatty team surrounding you)
- Contributing to creating a happy, motivated work environment by providing thoughtful support for the team’s needs
- Recognising that small touches – whether it’s the perfect organisational system, the right brand of biscuits or a well-lit space – can spark greater productivity, creativity and wellbeing
- Ensuring that there’s no challenge too great or task too small, approaching everything with enthusiasm and dedication
Setting and maintaining high standards
- Helping the team stay organised and stress-free, ensuring that everyone feels valued and inspired in a collaborative atmosphere
- Monitoring cleanliness, ensuring the office has a steady supply of refreshments and toiletries, and managing supplies
- Keeping all spaces tidy and inviting, and making sure the environment is always conducive to productive work
- Ensuring that equipment is in good working order, coordinating support, repairs or replacements when needed
- Continually looking for ways to improve office efficiency and streamline administrative processes
- Introducing new systems for document management, setting up processes for ordering supplies, or finding ways to make the office environment more enjoyable and productive
Supporting the leadership team
- Being the go-to person for senior leadership team for any administrative support they require
- Booking travel, preparing meeting materials or making tea to ensure the leadership team has the support they need to be successful
Providing administrative support
- Overseeing a variety of administrative duties to ensure the smooth running of the office
- Scheduling meetings, handling incoming and outgoing post, overseeing office supplies and maintaining organisation or filing systems
- Managing shared (eg meeting room) calendars, ensuring that appointments and team events are well coordinated
- Preparing for external visitors or larger internal meetings (eg Board/leadership meetings, big planning days) by ensuring rooms are set up, tech equipment is working and refreshments are arranged
- Assisting in organising social activities, team-building moments or wider business events.
Benefits include:
- 28 days’ holiday as standard (for full-time employees)
- Additional 1 day of holiday for your birthday
- Fun, creative and relaxed environment
- Vibrant and collaborative team
- Rewarding work
- 40% employee discount
- Company events
- Company pension (for eligible employees)
About Busby & Fox:
Busby & Fox is an independent fashion business based in the south west of England. We’re proud to be a business that’s small enough to focus entirely on what matters to our customers, yet big enough to design our own fashion collection with those women front of mind. With a headquarters in Dartington (Devon), a successful website and eight beautiful stores, our team is made up of more than 50 brilliant people who put gorgeous, confidence-inspiring clothes and exceptional customer experience at the heart of everything they do.
About our collection:
The ingenious thing about Busby & Fox is that you’ll find you’ve styled a great look without even trying. The unique way that we work with colour, shape and fabric means everything goes with everything else – day to night, winter to summer, year to year. Plus, we know all the clever tricks, cuts and details that make every piece complement our bodies and feel just right. When we sit down to design a new style, it’s where we start. All because we understand the beauty of dressing in a way that makes our customers feel comfortable and confident.
To apply for this role, please send a cover letter and your CV to careers@busbyandfox.com.
Job Types: Part-time, Permanent
Pay: £26,500.00-£28,000.00 per year
Expected hours: 20 – 25 per week
Benefits:
- Company pension
- Employee discount
- Free parking
- On-site parking
Schedule:
- Day shift
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Dartington TQ9: reliably commute or plan to relocate before starting work (required)
Work Location: In person
