Exwick Ark are looking for someone to join their administration team, to help support the function of the nursery and play a key part in the day to day running.

Purpose of Post

1 To contribute a high standard of administration within the nursery

2 To give support to other personnel within the Setting;

3 To implement monthly and annual tasks to keep the administration of the nursery up to date.

4 To maintain confidentiality in all areas of the post

Key Areas

1 Finance systems

2 Communication with staff including recruitment processes and on-boarding of new staff

3 Oversee Data Protection Regulation compliance

4 Social Media

5 Organising meetings and events

6 Supporting the Senior Administrator and the Company directors including legislation and regulations in business

7 Supporting the Company Directors with leadership and management strategies

Responsible to

Senior Administrator

Hours of Work

37.5 hrs a week ( to include apprentice off the job hours)

Pay £6.40 initially (apprentice wage)

Main Duties and Responsibilities

1. To manage their own time to carry out their tasks and duties

2. To ensure the administration of the business is of a high quality

3. To be aware of the high profile of The Exwick Ark Ltd and to uphold its standards at all times.

4. To have a good knowledge of company policies and procedures relevant to administration of the business

5. Support the senior administrator to keep Book keeping up to date, including reconciling bank statements weekly to keep customer accounts up to date.

6. Support the senior administrator in doing invoicing for the nursery fees and dealing with queries about the invoices

7. Producing online documentation for the nurseries as the company transfers to becoming less reliant on paper

8. Communication with parents/ carers including being in the front office dealing with the public and staff; Sending out emails/ messages to parents/ carers to include about fees and term dates and government funding. Responding to enquiries about the nursery in a timely and professional manner.

9. Having completed GDPR training become responsible for complying with GDPR across the company. Keep the Data Protection folder up to date. Report any breaches.

10. Make sure that recruitment processes are followed and managers are informed of progress of recruits. Make sure that training logs are kept up to date for all the nurseries.

11. Organise training sessions (Paediatric First Aid, Curriculum training, professional development courses) and make sure staff are booked onto training as needed.

12. To Liaise with the Health and Safety officer to make sure the Health and safety log is kep up to date across the nurseries. Oversee each settings Risk Assessments and monitor progress. Ensure insurance for the nurseries is up to date.

13. Teaching colleagues how to use Office 365 (training is available in Office 365). Learn how to administrate the Office 365 system.

14. Analysis training records and report back to setting managers. Liaise with managers to collate training records and plan training.

15. Organising and managing resources including purchasing

16. Support senior administrator in enrolling new children onto nursery systems

17. Support the Exwick Ark Ltd nurseries in the social media presence.

18. To undertake any other reasonable duties as requested by the senior manager or the company directors.

Hours: 37.50 per week

About the employer:
Harriet and Paula opened The Exwick Ark in 2005 when, as parents, they discovered that the existing childcare in the area didn't meet their own needs for high quality and flexible childcare provision. They initially opened a small sessional pre-school

Requirements and Prospects:

Enthusiasm for working in an office environment
Confident in talking with others.

Keen to learn and put new skills into practice

A positive approach to learning and gaining new skills through teamwork and training opportunities

To have good levels of literacy, numeracy and ICT skills

Good organisational, record keeping and planning skills
Punctuality
Excellent communication skills, with children, colleagues, advisors and parents/carers.
Patience
Reliability and trustworthiness
A positive approach to inclusive practice, with children and colleagues
Be sympathetic to the Christian values of the Exwick Ark and be prepared to uphold these values in the work.

Some understanding of the importance of business regulations

Progression into full time employment (if applicable). This apprenticeship is a good foundation towards further training within the business sector.

Training Provided:
You will achieve a Level 3 Business Administrator Apprenticeship, where you will attend college one day a week during term time. You will have an assessor visit you at the workplace around every 8 weeks.

If applicable, you will study Functional Skills in Maths and English alongside your apprenticeship.

Additional Information:
We usually review the pay of apprentices throughout their training depending on when they reach targets set.

Maths and Eng at grade 4 or above is desired.

Exeter College ApprenticeshipsExwick Ark jobs

Assistant Administrator