Join our arts centre as an Executive Assistant!

If you're super organised, thrive in a creative environment, and love making a difference, this could be the perfect role for you! We're looking for an Executive Assistant to join our fun and friendly team. You'll be the right-hand person to our Chief Executive, supporting her with essential administrative tasks and helping to keep our centre running like clockwork! Come and be a part of something exciting at The Plough Arts Centre, apply here.

Location: The Plough Arts Centre, 9-11 Fore St, Great Torrington, Torrington EX38 8HQ
Salary: £25,000 per year
Hours: 37.5 hours per week (Full time, on-site)
Holiday: 33 days (including bank holidays)
Perks: 5% pension contribution, health care scheme with discounted dental and medical treatment, plus free employee assistance.
Reports to: The Chief Executive

About Us
The Plough Arts Centre in Great Torrington is a vibrant hub of creativity and culture, and we're looking for an Executive Assistant to join our fun and friendly team! You'll be the right-hand person to our Chief Executive, supporting her with essential administrative tasks and helping keep our centre running like clockwork. If you're super organised, thrive in a creative environment, and love making a difference, this could be the perfect role for you!

Your role at a glance:

Be the Gatekeeper: Handle phone calls, emails, and visitors like a pro!
Master of Meetings: Set up meetings, take minutes, and keep everyone in the loop.
Support the Chief Executive: Research, collate information, and assist with reports and presentations.
Organise Our Programming Administration: Liaise with agents and film distributors, send contracts, and manage invoicing.
Keep the Lights On: Ensure utilities like gas, electricity, water, and phones are all up-to-date with the best deals.
Manage the Team Admin: Oversee staff records, holiday schedules, and recruitment admin.
Payroll Pro: Ensure staff and freelancers are paid accurately and on time.
Governance Guru: Support the CEO with governance tasks
Occasional Duty Manager: Step up to open/close the centre where needed.

Who we’re looking for:

We need someone who is friendly, efficient and who can juggle multiple tasks with ease.

Essential:

Top-notch communication and interpersonal skills
Self-motivated and a team player
A positive can-do attitude
Excellent at prioritising tasks to meet deadlines
Attention to detail (especially with contracts and numbers)
Confident with spreadsheets and basic accounting
Able to say “no” when necessary to protect the Chief Executive’s time
Calm under pressure when multitasking

Desirable:

Familiarity with Google Docs and Patronbase/Spectrix systems
Experience developing and implementing operational systems
Interest in the arts (bonus points if you’re passionate about them!)
Knowledge of HR, health & safety, and relevant laws

Why you'll love it here:

At The Plough Arts Centre, no two days are the same! You'll be part of a creative and dynamic team that values your contributions and ideas. Plus, you’ll enjoy working in a lively arts environment and get access to our healthcare scheme.

Ready to Apply?

If you're ready to bring your organisational skills and positive attitude to our creative arts centre, we want to hear from you!

To apply, please read our job description and based on our essential and desirable criteria write a cover letter about why you are the best candidate for this role (No longer than 2 sides of A4 please). Please email your cover letter and your C.V. to the Chief Executive: emma@theploughartscentre.org.uk(link sends e-mail)

Deadline for Applications: Friday 25th October by 5pm.

The Plough Arts Centre jobs

Executive Assistant