Technical Administrator

In a Nutshell We have an exciting opportunity for a Technical Administrator to join our team within Vistry Devon South West, at our Exeter office. As our Technical Administrator, you will work within the Technical team to provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is monitored, managed, communicated, filed and retrievable in accordance with the businesses Electronic Document Management System (EDMS). Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Salary sacrifice car scheme available to all employees Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service 2 Volunteering days per annum Private medical insurance, with employee paid cover Competitive pension scheme through salary sacrifice Life assurance at 4 x your annual salary Share save and share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality IT literate - Office 365 Experience of using Viewpoint 4Projects Knowledge and understanding of the Document Control process at operational level is vital Proven experience of carrying out a similar role Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments Great attention to detail Prioritise workload when managing multiple contracts / tasks To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required Desirable - Knowledge of other DC systems HNC in Computer Science, Business Administration or similar Ability to understand and interpret construction drawings and documents More about the Technical Administrator role Provide administrative support to the Technical Director and Senior Management Team. Monitor and maintain Consultancy Appointments, Collateral warranties and insurances as required. Monitor and maintain Technical Fee Sheets, Purchase Orders, and invoices in line with Project specific and overall budgets. Attend internal Business and Departmental meetings to ensure the smooth handover of information to/from departments, ensuring documentation follows the Vistry Life of Site and Gateway Approvals policies and procedures. Work with internal procedures, guidance and forms contained within the corporate Business Management System (BMS). To be responsible for the management of documents for multiple projects, ensuring Project Folders are created/maintained, and documents are uploaded in an accurate and timely manner. Acting as a regional champion and SME for document maintenance and control (utilizing ViewPoint, SharePoint, MSTeams channels etc.) Liaise with Technical colleagues to monitor, issue and maintain Project and Client documents, drawings, reports and information etc. Ensure all drawings / documentation are controlled and maintained in a methodical manner, and documentation is complete and maintained prior to internal or external audits. Maintain knowledge and understanding of the DC process at operational level, and manage user accounts and permissions, and provide support for internal and external users regarding system issues. Ensure external documentation is identified and distributed as agreed. Carry out quality assurance checks on all information uploaded, and complete monthly reports as required. Collate drawings and information for management and operational meetings as and when appropriate. Finally, let's tell you a bit more about us We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry. #LI-TP1

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