Our Company:
M & A Doocey is a multi-disciplined, civil engineering and utility contractor operating nationally, providing a range of utility and civil engineering services including multi-utilities. Based in Tipton and established for more than 40 years, we are framework partners with several major utilities, driven by a commitment to maintaining and developing solid client relationships and we continue to diversify and reinforce our reputation for delivering quality you can build on.
Summary
A Quantity Surveyor is a key professional in our multi disciplined Civil Engineering business, who is responsible for managing all costs related to building and civil engineering projects. This includes new constructions, renovations, and maintenance work. The role ensures that projects are completed within budget and to the required quality standards, providing value for money, for both the business and its clients, while meeting legal and quality standards.
Specific Responsibilities/Tasks
Daily
- Receive email from Faults Supervisor daily, detailing prior day’s faults completed, ensuring that this detail is entered and collated into the master faults log and entered onto Synergy system accurately, using relevant set of codes, to ensure claims are accurate for the work the Company has completed.
- Retrieve detail from daily email from Faults Supervisor, including track sheets provided by operational teams. Ensuring that the track sheets are uploaded and attached to the Work Instruction to the relevant job, also ensuring photographs which are within Acumen system are also attached to the relevant work instruction.
- Any additional claims (e.g. reinstatement of private concrete driveways) where Doocey’s have incurred a cost must also be accounted for, receive emails from the reinstatement supervisor, containing quotes for works to be completed. Once received, liaise with Team Managers to seek approval for the quotation, once approved, ensure reinstatement supervisor is informed, and attach the quotation to the corresponding work instruction.
- Receive excel spreadsheet detailing any jobs which are ‘On Hold’ and Disputes from customer on a daily basis, which includes detailed lists of every invoiced claimed against each contract area, with comments from the customer, against each individual job. Review comments made and liaise with relevant Team Manager who made the comment and either raise a credit if required or provide any supporting information.
- Receive daily emails from the line Manager, detailing outstanding invoice’s, requesting jobs to be invoiced. Review if all work has been completed, reinstatement is completed, and the site is clear, communicating back to line Manager once jobs are ready for invoicing, and those that aren’t, ensure communicate the list of the jobs that are ready for invoicing and those that are not.
- Raising any missing invoices, ensuring that job is fully completed prior to sending completed invoice to the client.
- Liase with customer, for any nonpayment of invoices, prompting them in a timely manner, to ensure payment is received.
- Liase with StreetWorks team within a timely manner to update mapping status/R notice status.
- Organise any miscellaneous orders for the Locarno yard e.g. stationery and sundries, ensuring we keep costs to a minimum.
- Ensuring that all hard copies of documents are kept in an orderly fashion, in chronological order into the filing system.
Weekly
- Every Wednesday attend and participate in a review meeting with line Manager, to review all data entry for the week prior, to ensure all claims are accurate and all work is accounted for.
- Ensure Depot visits are completed once a week. Meeting with the Team Managers for their areas, seeking payment approval, providing evidence, and discussing disputes held against jobs.
- Reinstatement Information Sheets (RIF) received from Reinstatement team leader for each reinstatement job that has been completed on behalf of client expectations, inputting the data from these sheets into synergy and attach the sheet as supporting evidence, ensuring this is completed by 12pm every Thursday, in preparation for the costing meeting.
Ad hoc
- Any other tasks as requested by your line manager.
- Attend mandatory training courses as defined within the company training matrix.
- Keep up to date with legislation and record ‘Continued Professional Development’ (CPD).
Qualifications & Training
- A comprehensive knowledge of Microsoft Office software, especially Microsoft Word, PowerPoint, and Excel.
- GCSE’s Grade 9-4 or equivalent.
- RICS qualified or equivalent, or working towards.
- Proven experience in quantity surveying, preferably within the Civil Engineering industry.
Technical Skills & Experience
- Self-driven, results-oriented, with a ‘can do’ attitude without compromising safety and/or compliance.
- Ability to work collaboratively with various stakeholders, including employees, management, regulatory agencies, and the community.
- Excellent problem-solving skills.
- Excellent attention to detail, reading reports, and accurately compiling relevant data from them.
