What's involved with this role:
Temporary Finance Officer
Job Ref: Dorset BL 365047
Pay Rate: £12.55 per hour PAYE
Hours per week: 37 Monday - Friday, normal working hours
Role Length: This opening assignment is for 3 months
City: MIDDLEMOOR
NPPV2 Vetting
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
Perform central purchasing and exchequer activities for the Alliance with specific responsibility for sourcing (within contracts and non contract provision) goods and services including ICT, travel & accommodation provision, the administration and accurate processing and recording of payments, receipts and other financial transactions. Dealing with the security of seized monies and providing financial support to major operations as required.
Although the post does not directly control a budget, decisions on where to spend money, expense claims to authorise, and whether a purchase should be authorised in line with policy all help deliver VFM.
Key responsibilities:
Source purchasing requests within corporately set service standards including short notice urgent requests.
Liaise with suppliers and customers in respect of stationery, printing, and other consumables, administering stocks and orders as necessary
Check and process all invoices received on to the financial system within specified timescales, including claims from the public (e.g. Interpreters Fees, Pedlars Certificates and Lost Property returns).
Agree, and if necessary, challenge purchase requests with customer. Advise on use of, and use appropriate contracts and suppliers to meet the customers agreed needs in the most cost effective manner
Administer receipt of goods inwards, including storage and distribution as necessary
Ensure all relevant items are added to the Force inventory in accordance with Force financial regulations
Add new suppliers to the procurement systems as necessary
Raise sales invoices. Monitor and maintain a record of all outstanding monies owed. Produce a current working debtor report and send reminders to customers with overdue balances and, where necessary follow up in accordance with policy. Deal with any debtor queries.. Arrange for write-offs where all collection avenues have been exhausted. Complete a monthly financial health indicator report.
Undertake cash collections from localised facilities at Force Police Stations as necessary, and subsequent banking of monies thereafter. In some instances this will liaison with external cash collection service.
Receipt and record all income received, including cash, cheques and electronic fund transfers. Maintain records of transactions to assist with the Force bank account reconciliation. Respond to queries regarding income and related activities. Liaising with the Force banking provider as and when necessary.
Experience:
Evidence of previous position/s of trust and responsibility, specifically in relation to purchasing or finance generally
Skills & Abilities:
Excellent interpersonal and communication skills, and a commitment to customer service
Demonstrable good administrative skills together with evidence of a previous record of high standards of accuracy in a financial environment
Ability to organise own time and to plan and carry out activities in an orderly and structure way; ensure deadlines are met. Must be able to evidence an ability to prioritise and organise own/team workloads
Ability to deal with incoming correspondence, incoming payments by cheque, bank transfer, card or cash and to analyse information. Maintain accurate daily records.
Able to evidence good computer skills, and experience in using software packages including spreadsheets and word processing
Ability to deal with any scrutiny arising from contact with external customers, banks, external cash collection companies and local government
Confident to interact verbally, by email or by letter with members of the Force, external customers, banks, G4S and local government. This can include the need to challenge requests as necessary
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
***Qualification details and any other experience/skills relevant to the role to help support your application (and help us to help you!) – please give full details within your CV document.
Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.
To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
ALD
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Job Ref: Dorset BL 365047
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.
