What's involved with this role:
Temporary Executive Support Admin Officer
Job Ref: E Devon 5261499
Hybrid working
Please do not apply for this role unless your CV meets the following general requirements, listed below:
You must be UK based and have the right to work in the UK.
For office based and hybrid roles, your commute to the place of work must be less than 1 hour.
This is a temporary role, initially 3 months. Please do not apply if you are seeking a permanent position.
Key Requirements:
Minimum of 12 months recent experience in a similar role or context and ideally within a public sector.
Experience of business administration within a busy team
Experience working within a large, complex organisation.
Consultative and approachable, excellent interpersonal skills and able to communicate at all levels with tact and diplomacy.
Strong ICT skills across all Microsoft products particularly Word, Excel, Teams and PowerPoint.
The purpose of the role is to provide an effective business administration support service as part of the Executive Support Team.
Key responsibilities:
Arranging meeting/event dates and details, including administering Assistant Director meetings.
Email management and dealing with enquiries, screening and directing calls.
Managing correspondence including writing routine letters and emails and ensuring timely replies.
Maintaining files/folders/documents in a confidential and secure manner.
Booking travel/accommodation.
Undertake logger duties in the event of an emergency situation, supporting the Council’s Emergency and Business Continuity Plans.
Ordering stationery/other items.
Supporting financial processes through setting up Purchase Orders and the payment of invoices.
Production of the weekly Stay Connected and Member newsletters.
Co-ordination of the Star Awards and other employee recognition events.
Supporting corporate events.
Note taking for confidential HR meetings and providing additional recruitment co- ordination support as required and in liaison with the HR Support Officers.
Build and establish effective relationships with key stakeholders, demonstrating political sensitivity, tact and diplomacy.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Qualification details and any other experience/skills relevant to the role to help support your application should be clearly shown in your CV.
Due to the number of CVs being sent to us unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion.
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Job Ref: E Devon 5261499
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.
