How do you hand your notice in?

Resigning from your job is a big step, and it’s one that can feel a bit nerve-wracking sometimes, even if you’re ready to move on. Whether you’ve found a new opportunity, decided to take a career break, or simply need a change, leaving your job gracefully is important. A well-handled resignation can help you maintain professional relationships and leave the door open for future opportunities. Here’s a friendly guide to help you resign from your job in a way that’s respectful, professional, and (hopefully) a little less stressful.

1. Be 100% sure!

It might sound a little obvious but before you hand in your notice, make sure you’re confident in your decision to resign. Take some time to weigh the pros and cons, and ensure that leaving is absolutely the right choice. If you’re leaving for a new job, make sure you have the offer in writing before resigning from your current role. If you’re leaving without another job lined up, consider your financial situation and what your next steps will be.

2. Check your contract

Before you resign, you might want to check your employment contract for any specific requirements. This includes your notice period—how much time you need to give your employer before your last day. Notice periods can vary, so it’s important to know what’s expected of you. Additionally, check for any clauses related to non-compete agreements or the return of company property.

3. Prepare your resignation letter/email

A resignation letter is a formal way to inform your employer that you’re leaving. Keep it short, polite, and to the point. Your letter should include:

• A clear statement that you’re resigning
• The date of your last working day (based on your notice period)
• A brief thank you for the opportunity to work at the company

There are plenty of templates online if you need some help. Here's a quick example:

Here’s a simple template you can use:

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day, based on your notice period].

I have enjoyed my time working with the team and appreciate the opportunities I’ve had to grow both personally and professionally. I will do my best to ensure a smooth transition during this period.

Thank you for your support and understanding.

Sincerely,

[Your Name]

4. Tell your manager in person

While a resignation letter is a formal requirement, it’s best to tell your manager about your decision in person (or via a video call if you’re remote). Arrange a private meeting where you can explain your decision to leave. Be prepared for a range of reactions, and try to stay positive and professional, no matter how the conversation goes. It’s a good idea to have your resignation letter ready to hand over or email after the conversation.

5. Be honest but tactful

During your resignation meeting, your manager might ask why you’re leaving. It’s important to be honest, but also tactful. If you’re leaving for a better opportunity, you can mention that without going into too much detail. If you’re unhappy with certain aspects of your current role, try to frame your feedback constructively. Remember, your goal is to leave on good terms.

6. Offer to help with the transition

To make your departure as smooth as possible, offer to help with the transition. Depending upon your role, this might include hiring your replacement, training them, documenting your tasks, or finishing up any outstanding projects. Showing that you’re committed to a smooth handover demonstrates your professionalism and can leave a lasting positive impression.

7. Stay positive

Even if you’re eager to move on, it’s important to stay positive and professional until your last day. Avoid speaking negatively about the company, your colleagues, or your manager—especially in your final weeks. You never know when you might cross paths with former colleagues again, so it’s important to leave with your reputation intact.

8. Say goodbye gracefully

On your last day, take the time to say goodbye to your colleagues. Sending a friendly farewell email is a great way to let everyone know you’re leaving and to express your gratitude for the time you’ve spent together. Include your contact details if you’d like to stay in touch. Leaving on a positive note can help maintain professional relationships and might even lead to networking opportunities in the future.

9. Tie up loose ends

Make sure all your responsibilities are covered before you leave. Return any company property, such as laptops, keys, or access cards. Clear out your personal belongings from your workspace, and make sure your files and emails are organized and easy for your successor to access.

10. Reflect on your experience

After you’ve left, take some time to reflect on your experience. What did you learn? What will you take with you into your next role? Even if your job wasn’t perfect, there are always lessons to be learned. Use your resignation as an opportunity to grow and move forward in your career.

Resigning from your job can feel like a big step, but with the right approach, you can make it smooth and positive. By being respectful, professional, and thoughtful in how you handle your resignation, you’ll leave on good terms and set yourself up for success in whatever comes next. Remember, every ending is just a new beginning—so embrace the change and look forward to the exciting opportunities ahead!